Improving Personal Efficiency At Work And In Life Commerce Essay

Improving personalised might At Work And In Life Commerce EssayThe power of this paper is an engineering professional, who applies science (in the engineering inquiring system) to the authentic world during his bring in (Van Gigch, 2006). Organizations are continuously exploring methods to eliminate waste to lower the production cost and add energy. This c one timept has evolved from a Two Bin System to a kanban System and or so recently to a Toyota Production System (Hill, 2005). The origin is intrigued by this organizational idea of reducing waste and increasing efficiency. He would like to apply the similar conception to increase personal productivity and efficiency at execution and in his personal life.The proposed action fancy intends to amend personal efficiency of the beginning at work and in life. The writer deals with a variety of activities and tasks in his personal and work life during the day. These activities and tasks lavatory deviate from a simplest b odily function, such as startle a car ten minutes before departing for work, to figure out a labyrinthian at work such as why a fastener stone-broke during the assembly, and to writing a research paper for school.The phenomenon of friction is well known in a manufacturing industry. The public engineering definition of friction is the resistance to relative motion of contacting bodies (Booser, 1983, p. 31). Magnitude of friction is usu anyy show as a coefficient of friction (), which is the ratio of the force F required to initiate or induce relative tangential motion to the normal N which presses the two surfaces to cuther. Thus = F/N (Booser, 1983 p. 31). The honorable amount of friction is needed for two components to work expeditiously and minimize wear. The selfsame(prenominal) concept can be applied in work and life to improve personal efficiency. This action plan forget develop a strategy to lower ( proportionateness) the friction in order to improve personal effici ency. come up is becoming skilled consists largely in eliminating the useless (Laird, 1952, p.32).Productivity conceptually has two dimensions efficiency and effectiveness. Efficiency is the level and quality of obtained from the amount of resources acquirable (Smith, 1995). Competent performance defines efficiency doing something and doing something right (Smith, 1995. p. 7). The rootage go out be exploring methods to produce a greater quantity with higher quality with the same amount of resources to improve his efficiency. The way in which the provider meets needs and demands of objectives defines effectiveness. A productivity plan is an action plan intentional to achieve the twin lasts of efficiency and effectiveness (Smith, 1995).Effectiveness relates to the extent to which the provider meets the needs and demands of the objectives. Improving productivity is a multi-faceted concept, which is linked with the achieving the goals efficiently and effectively. A productivity in itiative is more than the statement of a find out of goals it is a plan to foster the achievement of those goals. It is an action plan designed to allow the system to get from here to thither. (xxxx, xxxx)Productivity = f (efficiency, effectiveness) (Smith, 1995)The compose has hit the booksd by the journaling activities during the run-in of Strategic Management of human Resources that Personal Efficiency (PE) is affected by several factors. These factors are goal setting, communication style, negotiation and coaction skills, art of persuasion, procrastination, locus of control, motivation, behavior and attitude, stress and burnout, influence, power designerity, personal temperament, and networking. (Nelson, 2006)AssessmentThe author has gone through several self assessment exercises to identify his weaknesses and strengths. The author leads a busy personal and work life, hence it is important for the author to be efficient. The author volition look at several factors to i mprove upon his Personal Efficiency within this action plan. The author agrees with Edmund and Morris (2000) that having too more study which uses up too much of their measure, answers to feel stressed which, in turn, affects our finish make (Karlsson, 2006, page effect) further, The extreme development of natural substantive resources and their conservation in paralleled by a pitiable neglect of human mental resources (Laird, 1952, p. 1). The development in information technology has provided the author with various planning tools such as a personal computer, blackberry, thread organizer, and Microsoft outlook express, but not necessarily all of these additional aids have improved his efficiency. within this action plan, the author leave alone develop a plan to lowstand the utility level of purchasable aids.Action PlanThe author employ a competency card tally sheet to analyze and assess his competencies. Timely Decision Making, Organizing and Priority Setting are the three competencies on which the author leave behind focus. The author give use goal setting techniques and close making models to improve upon verbalise well-timed(a) decision making, organizing, and priority setting competencies. The author testament use performance measurement system (PMS) to survey performance of handment.The action plan forget use a sequential process. First, data allow for be collected, second the data ordain be organized, and third an action plan will be formed, poop the action plan will be executed. Finally, the process will be reviewed and reanalyzed periodically.Goal SettingA goal is a measurable accomplishment to be achieved within a specified time and under specific time constraints (Rouillard, 2002 p.4). The goal setting offers motivation and a tool for performance measurement (Griffen et al, 2009). The author will use SMART approach for goal setting. The author earns that the goals should be specific, measurable, attainable, and realistic a nd that they should be issuance to deadlines. The author will set challenging goals which require effort, yet still be attainable (Griffen et al, 2009). The author will use a sequential process to set goals. First, he will brainstorm all the goals by writing them down on a notebook, those he would like to attain in his life. Second, he will categorize these goals by the time limit he would like to them achieved. The goals will be categorize by month, six months, one year, two years, five years, and ten years. After analysis author whitethorn find that some of the initial goals are thoughts and need not be classified as goals. The goals will be further analyze for acceptance of author. Next, the plan for accomplishment of all the goals will be set. The gird of each goal will be reviewed periodically. Daily goals will be reviewed daily, monthly goals will be reviewed weekly, semi-annual goals will be reviewed monthly, annual goals will be reviewed quarterly and bi-annual goals, fiv e years. During the review, if it is found that a goal was not achieved within the time allocated than it will be analyzed for the reasons. The analysis will help the author to understand the reasons for failure to make necessary improvements. The analysis will provide information whether the author lacked the resources to accomplish the goal(s), or whether on that point was an uncertain event that occurred during the period. If analysis presented that the author lacked the resources than reevaluation of the resources will be done. If analysis presented that there was an uncertain event occurrence during the period than the author will reevaluate the deadline for the goal(s). (Griffen et al, 2009).Procrastination has always been a factor for the poor performance for the author. There are times when decisions are made truly speedily and at other times they take much longer. Procrastination increases stress and uncertainty (Griffen et al, 2009).The purpose of ontogeny timely decis ion making skills is to be able to make the best possible decision with the information available (Gowin, 1917).Decision Making ModelTemperament analysis from the book identified the author as an ESTJ personality type, where E stands for extrovert, S for sensing, T for sentiment and J for judging. The T, or Thinking personality most often makes decisions based on logic and optimization. This style of decision making fits with judicious model of decision making. There are constraints in relation to available time and information which prohibit practicing a rational decision making model. (Griffen et al, 2009)The author will use a decision last system to understand how to use an alternative decision making model. Herbert Simon suggested that there are limits to how rational a decision master can actually be. (Nelson et al, 2006, p. 319).The objective is to find acceptability and effectiveness in the results. This decision orders classification forms the soil for the decision alig nment framework(Scherpereel, 2005 PAGE NUMBER). Bounded rationality model can be an alternative survival of the fittest for the author to develop a heuristics approach for decision making. The author will list and evaluate alternatives to discern a good enough alternative to make the decision timely.(xxxx). To understand the likely consequences of decisions, the author will analyze the importance of individual factors and choose the best course of action. It is the alignment of decision problem image (or primal elements) with available approaches (or dual elements) that determine the adequacy and efficacy of a decision (Scherpereel, 2005 Page Number).The pursual steps will be used to develop timely decision making competency. The author will define the goal and assign a deadline to achieve the goals. He will record the activities in a log book to track the time spend on each activity. The log book will also be used to create ground substance to design the decision support syst em. The author will practice the timely decision making with smaller tasks to create a habit of making decisions on time. Motor habits, or habits of doing, are all that many people include as habits in their thinking (Leird, 1952, p.44). Form the habit of sticking to a job until it is done (Leird, 1952, p.177).An example of this task would be starting the car in the morning ten minutes before heading to work in winter. The author will monitor this activity through the log book until this activity becomes a programmed decision making. He will develop an evaluation system to understand pro and cons of decisions. After identifying the pro and cons of the making the decisions, he will apply the strategy to make the decisions. If you really want to increase your mental efficiency do these things, do not just read them (Leird, 1952, p.35).The author will continuously read scholarly square and consult with an expert on his decision making competency.Decision Support SystemThe author will develop a decision support system (DSS) to improve upon timely decision making competency. G. Mallach (1994) verbalize that The Decision Support System (DSS) is a system whose purpose is to provide knowledge with information on which to base informed decisions (Chong, 2001. p. 1). Decision Support System generates information used to support a decision (Chong, 2001. p. 1).Next, the author will use cognitive offices (CM) as a tool to develop the decision support system. In a cognitive Map, concepts are connected with lines, arrows, and blocks. The information in blocks represents concepts (cn) in the problem populace and the line will represent the causal births within the concepts. The causal relationship can be corroborative or negative. In the case of a positive relationship, an increase or decrease in the font variable shows the effect variable moving in the same direction. In a negative relationship, the cause concept causes the effect concept to move in the opposite direc tion (Chong, 2001).Need groceries T1Total time available on weekend T5Car needs oil change T2Finish SMHR action plan T3Meeting friends in evening T4+ 1.50 hr+ .50 hr+ 15.00 hr+ 2.0 hrFigure 1.1 Cognitive symbolize showing activities on the weekend (Chong, 2001)Figure 1.1 shows a cognitive map to illustrate tasks those need to be completed and leisure time planned for the weekend. Figure 1.1 also shows an incident which was not the part of planning. This cognitive map (CM) is drawn to identify the utilization on available time on the weekend efficiently and effectively. Each activity has given identification e.g. need groceries is identified as T1(Chong, 2001).After the CM is created, it is transform from a diagram to a matrix. Fist, the diagram is translated to an N x N matrix (where N is the number of activities used in the map). Then, the rows and columns in the matrix are labeled with domain concepts (Chong, 2001).After drawing the CM, the map undergoes a diagram-to-matrix transformation. The process begins with the creation of an N x N matrix where N is the number of activities used in the map. The rows and columns in the matrix are labeled with domain concepts. (xxxx, Page Number)T1 T2 T3 T4 T5T1 0.0 0.0 0.0 0.0 1.50T2 0.0 0.0 0.0 0.0 .50T3 0.0 0.0 0.0 0.0 15.00T4 0.0 0.0 0.0 0.0 2.00T5 0.0 0.0 0.0 0.0 0.0Fig 1.2 Matrix for the Cognitive Map on Fig 1.1The fig. 1.2 shows a matrix of the information transferred from the cognitive map shown in fig. 1.1. The matrix shows the entry at row i, column j is the signed degree to which the activity (the source concept) influences (Chong, 2001, p. 3). When there is not relationship with an activity (Ti) to another activity (Tj) the value zero is inserted for the relationship. E.g. the activity T1 has no relationship with T2 on the cognitive map thus matrix has a zero entry for that relationship whereas activity T1 to T5 has a relationship that it will take 1.5 hour from the weekend thus it is given a 1.5 entry. The same concept (c) will be used throughout for information transformation from cognitive map to matrix. The author will be able adapt to this model after few practices (Chong, 2001).The summation of the activities will propound the author whether he was able to utilize the available time for the weekend effectively. For example, the sum of the matrix in the example shown on fig 1.2 is 19.0. The author had 2.0 hours allocated for leisure time from the total 19.0 hours available for the weekend. The summation counting from the matrix shows that the author used 19.0 hours to accomplish all the activities. Thus he was able utilize the available time over the weekend effectively. The author will use the similar method for more heterogeneous problems (Lettieri et al, 2008).The author will make cognitive maps for one concept every week. This information will be made into a matrix as illustrated above. The information will be compiled into another matrix once the concept (tasks within the concept) is completed. The simple figuring for summation will be used to identify the efficiency of the proposed matrix to the actual matrix. Figure 1.2 shows the relationship between two matrixes before and after the completion of concept (Chong, 2001).T1 T2 T3 T4 T5T1 0.0 0.0 0.0 0.0 1.50T2 0.0 0.0 0.0 0.0 .50T3 0.0 0.0 0.0 0.0 15.00T4 0.0 0.0 0.0 0.0 2.00T5 0.0 0.0 0.0 0.0 0.0T1 T2 T3 T4 T5T1 0.0 0.0 0.0 0.0 1.00T2 0.0 0.0 0.0 0.0 .50T3 0.0 0.0 0.0 0.0 14.50T4 0.0 0.0 0.0 0.0 2.00T5 0.0 0.0 0.0 0.0 0.0BeforeAfterFig 1.3 Matrix for before and after completion of the conceptThe summation calculation for the proposed matrix before the concept is completed is 19.00 hours whereas 18.00 hours for the matrix after concept is completed (Corral, 2008).This calculation provides the author with information for making future decisions as related to the activities defined with the illustrated concept (c1). The concept (c1) illustrates a very simple activity such as buying groceries as w ell as the complex activity of writing an action plan for the study course. The decisions the author faces can range from simple, with established programmed rule to complex decisions which require creative solutions (Chong, 2001).Most important is to identify the measures of efficiency and effectiveness based on the stated goals and objectives (Locke et al, 1981). The author assumes that in some cases it may be necessary to begin with new data accumulation for the appropriate measures. Finally, the productivity improvement process calls for new strategies to be veritable for improving and monitoring productivity. such strategies should be based on the goals and objectives first extrapolated (Griffen et al, 2009).Work and life balanceDr. Adam Butler, a psychology professor, suggested in his research that individuals should avoid preoccupation with work while at home (2010). The author will practice Dr. Butlers suggestion including finding challenges and learning opportunities ou tside of work and relaxation to enjoy leisure time. The author will also execute a plan to exercise regularly. These activities will help the author to balance life and work to become more efficient.SummaryProductivity is the function of efficiency and effectiveness. The author has developed this action plan to improve his personal efficiency by using various decision making models, goal setting and motivation techniques. He will also use decision support systems, cognitive maps, and a strategy for work and life balance to improve his personal efficiency. The author has analyzed his competencies by using competency card tally sheet and other several self assessment tools taught during the course of Strategic Management of Human Resources. The sequential process action plan will be reviewed and reanalyzed periodically.